Productivity is a priority in any business, and many companies approach productivity from an HR perspective – but did you know that technology can positively impact productivity?
Keep reading to learn about the 5 intelligent ways technology can improve productivity.
This guide will discuss the best technologies for productivity, and we will also cover the main reasons why productivity could be lacking in your business.
Reasons Why Your Productivity Isn’t Optimized
Before you can resolve any productivity issues for yourself or your business, it’s essential to understand why your productivity isn’t where it could be. Below are the main factors that can negatively affect productivity:
- Lack of training – if your employees cannot handle multiple duties within your organization, this will place pressure on each individual. You should establish an environment where skills are shared between team members to enhance productivity.
- Stress-related reasons – if your employees are stressed, overworked, or feel that the workplace environment is toxic, this will harm productivity.
- Poor management and organization – your employees’ workflows and task management procedures should be conducive to productivity. By improving management and organization, you can ensure that employees can maximize their productivity without barriers.
Taking stock of how your company operates and identifying areas where changes are needed to improve productivity will equip you to begin implementing tools, technologies, and strategies for productivity.
5 Ways Smart Technology Can Improve Productivity
Below is a list of the benefits smart technology can have for productivity.
Smart technologies can help you to establish a culture of automation in your workplace. You can delegate time-consuming manual data entry tasks to software solutions, reducing the manual effort required to perform daily tasks. For instance, workflow management software can help you establish workflows based on specific triggers and events.
You can establish your procedures for each task type, and the system automatically updates the workflow. For instance, security teams can automate workflows based on security triggers like broken glass and forced entry attempts.
Efficient Communication And Collaboration
Many workplaces are implementing hybrid and remote work models that require additional emphasis on communication and collaboration to maintain productivity. Cloud-based communication and collaboration tools present a solution. You can implement communication tools like Slack and Microsoft Teams to ensure that your teams can communicate effectively and quickly and make inquiries regarding the task.
Additionally, opting for cloud-based office software like Google Docs and Office 365 can ensure that all your documents are live, allowing multiple team members to work on the same document simultaneously – with only relevant and up-to-date information.
AI and analytics tools can help you to make projections and predictions that can inform your decision-making. AI can help you to generate task completion estimates based on prior tasks, improving your workflow systems and ensuring that managerial staff is not overworking employees.
Simplifying Redundant Systems
Implementing cloud-based technologies in your workplace can simplify redundant systems and eliminate data silos. Cloud-based technologies permit integration, allowing you to house all relevant data on a single interface for quick and straightforward retrieval.
If you worked with on-premise systems exclusively, your team would need to log into separate interfaces to view data, making it more difficult to correlate and analyze data. Simplifying redundant systems creates a more user-friendly experience for your staff, allowing them more oversight across different platforms.
Managing Sensitive Data
Smart technologies can make the management of sensitive data more straightforward by streamlining security processes and procedures. When you implement cloud-based physical and cyber security technologies, it affords you the following benefits:
- Remote security alerts from AI and analytics – you can integrate AI and analytics with your security tools, analyzing the data to identify vulnerabilities and anomalous data. If an alert is triggered, your security team will receive a notification on their mobile devices, allowing them to maintain security awareness from anywhere.
- Access control and video security integration – you need to ensure that a user cannot enter areas in your building that house sensitive data and assets. By integrating access control and video security, you can ensure that access logs and video footage are visible on a single platform, allowing your team to verify identity quickly and resolve potential security threats.
- Remote security management – access control and a security camera with cloud storage will allow your team to view access logs and security footage from anywhere for agile threat inspection. Your team can also operate door locks remotely, allowing them to initiate lockdown systems exceptionally quickly.
These are just a few examples of how cloud-based physical security technologies can revolutionize how your employees perform security processes. Reducing the time it takes to handle security events can improve your team’s efficiency in preventing security breaches.
Productivity isn’t just about employee engagement. Reducing the manual effort required for specific tasks can drastically affect productivity. Consider the tools and technologies listed above which provide solutions to inefficiencies in your current system. Reducing time inefficiencies can improve productivity and help you to achieve ROI on your staffing investments.