Are you looking for a way to send lots of mail monthly at a lower cost? Maybe your company – whether big or small – has started sending more letters monthly than you can handle. If this sounds like your business, you should consider buying a franking machine. Even though you need a franking machine urgently, this doesn’t mean you purchase the first one that crosses your path. You need to choose a perfect machine that suits your business’ needs.
Additionally, getting the wrong one can be devastating, especially if you’re a small business. Generally, the process of purchasing a franking machine is similar to buying a car, house, or computer. With many franking machines available in the market, this can be challenging. So, what is the buying checklist you need to follow when getting a franking machine? Read on to find out.
Compare Vendors
Once you have settled on your ideal franking machine, your first step is to compare different vendors. You need to compare different vendors to get different franking machines prices that are available on the market. This is essential because buying the wrong one subjects you to the risk of buying the wrong type. You could end up buying a low-grade franking machine at an outrageous price. The best way to have a real idea of what a franking machine will cost to buy or rent is to source as many quotes as possible. Do your research or ask for referrals from people who’ve used one before.
Consider Speed and Volume
No franking machine is the same as the other. This also applies to the volume of mails a particular franking machine can handle. However, many people don’t understand that speed and volume don’t always correspond. For example, you can buy a franking machine that processes a massive chunk of mail every day but not always fast. Additionally, the opposite is also true. You will need to assess the number of mail you send in a day. With this figure in mind, you can now determine how quickly you have to process mail. This will help you to purchase a franking machine that is suited to your business needs.
Mail-Mark Technology
Before signing an agreement with any vendor, ensure the franking machine has the mail-mark feature. The mail-mark concept is a feature where a franking machine uses barcode technology on mails. This mail-mark concept is the standard franking feature that uses digital technology used to simplify the franking process. This means you shouldn’t go for a franking machine without this feature. Talk with your seller and ask them if their models have every feature you want. You can also explain your business needs to a vendor, so they know what to get you. Having a franking machine with mail-mark technology puts your business in line with current advances in technology.
Cost
This is another vital consideration you need to make when choosing a franking machine. You need to assess your budget and the type of franking machine you intend to get. Remember, a franking machine plays a significant part in your business. This is a business investment you’re making, and you’ll need to treat it with the seriousness it deserves. Even though the original cost is quite huge, you’re going to use the machine for many years, and it will also save your business plenty of money.
Consider Your Mail Count
First, you’ll need to find out how much mail your business sends in a single month. If you have bulk work, you can find many machines in the market tailored to large volumes of work. Many of these machines are designed with various functions depending on your needs. Before arriving at a conclusion on which machine to buy, be sure to do an online survey. Additionally, take note of the type of letters willing to be sent. You’ll also need to evaluate the postage costs incurred every month if you’re not using a postage meter. There are many brands out there, so ensure you make the right decision.
Consider Supplies
A franking machine requires several supplies to operate. Some machines consume less or more supplies depending on the features of the model. A few standard supplies of franking machines include sealing liquid, ink, tape, and various materials. But, you need to research whether the supplies are accessible or not. If the supplies aren’t easily accessible, looking for different alternatives is the way to go.
Before purchasing a franking machine, it’s always recommended to take your time. Taking your time when selecting the ideal vendor can save your business plenty of money. Additionally, before signing a lease contract, try to bargain on the price. You’ll also need to read the contract carefully. Failure to understand the guidelines issued on the contract can interfere with your business operations.
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