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What You Should Know About HRIS Benefits

Unlike ads, articles provide the opportunity to enlighten an audience on a subject. Additionally, they can direct traffic to a website and eventually turn users into buyers. Governmental regulations are a big concern for companies of all sizes. An HRIS can help by providing a single system for tracking and storing compliance items.


The integrated payroll capability of HR software is one of its most essential features. It removes the need to comb through paperwork or spreadsheets and allows managers and employees to access relevant information quickly. It reduces errors and saves time for the HR team and employees. HRIS systems also enable employees to manage their data through an employee portal. It lets them quickly update their contact information, request documents like paystubs, and even submit requests for things like vacation days. It removes many process-heavy roadblocks that can slow an onboarding workflow or impact productivity. An HR system also allows managers to track the qualifications and certifications of their employees. It can be helpful for various reasons, including compliance with equal employment opportunity laws. Furthermore, it may aid in succession planning and guarantee that qualified successors are available for crucial roles inside the company.

Time Off

Whether scheduling time off or tracking employee time, HRIS software provides the tools for managers and employees to manage their work schedules. The centralized system keeps all information organized, making it easier for HR teams to access and retrieve the data they need for audits and legal matters.

HRIS benefits for HR teams include:

  • Streamlining processes and automating tasks.
  • They can concentrate on other organizational objectives like enhancing employee engagement.
  • Increasing team productivity.
  • Shaping a positive culture.

The software also mitigates the repetitive nature of manual tasks so HR leaders can spend more time reacting to trends and implementing innovative programs. For example, many HRIS tools allow for self-service, so employees can quickly check their time off balances or clock in or out from their phones. Instead of spending hours fielding questions from their co-workers or managers, it means they can take care of these issues independently. A smooth onboarding process is also an essential part of employee happiness, and an HRIS can help with this by eliminating many manual administrative tasks.

Employee Self-Service

Employee Self-Service, or ESS, is a feature in most modern HRIS. It allows employees to perform various HR tasks without contacting their human resources professional. It saves time and money and can help your organization become more efficient. Efficiency is also improved by having all your staff data in one location. Instead of having to locate paperwork and folders, all your information can be easily found on the HRIS portal. In addition, the system’s centralized nature can allow for more rapid processing of requests.

Managers can also utilize an HRIS portal for a variety of HR-related tasks. It can include accessing training schedules, finding policy changes, and passing workflows (like merit increase requests) to HR. Providing managers with self-service options is a great way to boost productivity and help reduce bottlenecks throughout the company. It can be beneficial in a remote environment where employees may not directly interact with the HR team. It will help employees feel connected and engaged, improving employee retention.

Employee Communication

An HRIS can help companies save money by centralizing real-time data and automating processes. For example, an HR team can use historical data to see patterns in employee retention, salary adjustments, and benefits utilization, then leverage that information to renegotiate costs with carrier partners. Having these HR functions in one system also allows for more accessible communication between employees and the company. For instance, employees can request time off or manage reimbursements through an online portal, making it much less likely that administrative errors will impact their pay or vacation days.

Additionally, the ability to track employee performance and provide a platform for collaboration can create more vital buy-in and connections for other HR initiatives down the road. It translates to more engaged, empowered employees who are more aware of their workplace needs. When selecting a new HRIS, create a list of vendors with systems that meet your budgetary requirements and feature sets. Then, compare their pricing to make sure you’re considering both one-time fees and recurring monthly charges. For the best results, choose a vendor with a flexible pricing structure that lets you add modules and features as your organization grows.

Employee Engagement

Employee engagement is an environment where employees are emotionally invested in the company’s goals and values. These employees work diligently to achieve organizational success. They are more likely to make the discretionary effort, going above and beyond their regular duties, than those who need to be more engaged. For example, an engaged computer programmer may stay late to work on a project for the company. A dynamic retail clerk may take the initiative to pick up trash on the sales floor without being asked. Increasingly, organizations are focused on improving employee engagement because disengaged employees are among the top reasons for high turnover. Recruiting and training new staff can be costly, and keeping the people you already have happy, engaged, and committed is best. To do so, companies need to create a culture of engagement by providing clear purpose, meaningful rewards and recognition, opportunities for growth, trusting relationships with leadership teams and peers, and a connection to the organization’s strategic goals. It’s also critical to ensure that managers and leaders are focused on nurturing the engagement of their teams.