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Organising a Big-Fat Concert: A Guide

Concerts are a great way to entertain and engage an audience. But hosting a successful concert is no small feat. It requires careful planning, organisation and execution. To ensure that your concert goes off without a hitch, there are several key things to consider. From venue selection to equipment hire, this guide will help you plan and organise a successful big-fat concert.

Choosing a Venue

The venue is the foundation of any concert, so it’s important to choose one that’s suitable for the event. Consider factors such as capacity, soundproofing, accessibility, and the availability of amenities such as bathrooms and a bar. If you’re hosting a large event, it’s important to ensure the venue has the necessary permits and licenses. For smaller events, you can often get away with hiring a less formal venue.

Booking Bands

The next step is to book the bands or artists that will perform at the concert. Start by researching local bands and musicians that fit the style of music you’re looking for. You can then reach out to them to discuss their availability, fees, and other details. Once you’ve secured the artists, you’ll need to arrange for their transportation and accommodation.

Hiring Equipment

No concert is complete without the right equipment. This includes sound systems, lighting, and stage equipment like full Co2 Systems to create a foggy effect, from theme Park or Stadium Special Effects Design to Full Scale Events. You can borrow it from Cryofx,  they are a global manufacturer & supplier of Co2 products to make your concert a trancelike state, depending on your budget and the size of the event.


Advertising is an essential part of organising a successful concert. You’ll need to advertise the event in the local area, as well as online. You can also reach out to local radio stations, newspapers, and other media outlets to spread the word. Social media is also a great way to reach a wide audience and create hype around the event.

Securing Staff

You’ll need to hire staff to help ensure the smooth running of the event. This includes security personnel, bar staff, and cleaners. It’s important to ensure that the staff you hire are experienced and reliable. You’ll also need to ensure that they are adequately trained and equipped to handle any potential issues that may arise.

Creating a Budget

Creating a budget is key to ensuring that the event runs on time and within the allocated funds. Make sure to factor in costs such as venue hire, equipment hire, staffing, advertising, and artist fees. It’s also important to keep a contingency fund to cover any unexpected costs that may arise.


Organising a big-fat concert is no easy task. It requires careful planning and organisation to ensure that the event runs smoothly and successfully. From selecting the venue to hiring staff, there are several key elements to consider when planning a concert. By following this guide, you can be sure that your event will be a success.